Nisqually Indian Tribe
  • 07-Jun-2021 to 18-Jun-2021 (PST)
  • Olympia, WA, USA
  • 20.04
  • Hourly
  • Full Time

Benefits: Yes- Employer Paid Medical, dental, vision, Life Insurance and 401K contribution 4% paid by Tribe (Employee Only)


NATURE OF WORK: This position performs a variety of administrative and/or secretarial support activities for management with limited supervision. Incumbents provide advanced administrative support duties and may provide formalized work leadership to other clerical staff.

DUTIES AND RESPONSIBILITIES:

  • Screens phone calls and visitors, directing to appropriate staff or department when necessary; provides information requiring comprehensive knowledge and may interpret department policy, procedure and operations.
  • Opens and reviews all incoming mail to determine appropriate disposition; answers inquiries and drafts correspondence on own initiative on general and technical matters in accordance with established guidelines and forwards other items to supervisor or appropriate staff.
  • Maintains calendar for supervisor, regularly prioritizing and arranging meetings, conferences and appointments; arranges necessary travel reservations and itineraries; anticipates and prepares background materials as needed.
  • Plans and arranges conferences or meetings under general instructions from supervisor; communicates arrangements to appropriate individuals.
  • Acts as primary contact for department with outside agencies or other departments; responds to technical administrative questions and ensures necessary follow up.
  • Handles personnel or other administrative forms for office department and forwards for processing; initiates supply or work order requests submitting to supervisor for approval.
  • Ensures department staff are informed of new or revised tribal procedures and any pertinent information regarding assigned functions.
  • Checks, reviews or prepares records, reports, forms, timesheets or other documents of various kinds pertinent to assigned functions; personally investigates complicated problems or errors.
  • Plans and prioritizes work load to meet set deadlines.
  • May coordinate the activities of other clerical staff.
  • Assists staff with special projects as directed.
  • Assists supervisor with department budgetary responsibilities, monitors expenditures and reports to supervisor and makes recommendations for purchases.
  • Performs other related duties as assigned.

KNOWLEDGE, SKILLS, AND ABILITIES:

  • Knowledge of standard office practices and procedures.
  • Skill in telephone etiquette and courteous communications with public.
  • Skill in composing letters and preparing reports.
  • Skill in the operation of a variety of office machines including, personal computers, telephones and copiers.
  • Ability to effectively communicate.
  • Ability to maintain confidentiality.

MINIMUM QUALIFICATIONS:

  • High School diploma or GED equivalent
  • 2 years of clerical/secretarial experience; OR,
  • Any equivalent combination of experience, training and/or education approved by Human Resources
Nisqually Indian Tribe
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