Nisqually Indian Tribe
  • 17-May-2021 to Until Filled (PST)
  • Olympia, WA, USA
  • 17.30
  • Hourly
  • Full Time

Benefits: Yes


POSITION TITLE

Events and Activities Coordinator

SALARY RANGE

A-13

SUPERVISOR

Elders Programs Manager

NATURE OF WORK: The Events and Activities Coordinator plans and implements program activities and events for the Elders Programs.

DUTIES AND RESPONSIBILITIES:

  • Coordinate safe and healthy events, educational and cultural field trips, workshops, trainings, and other social and recreational activities for program participants.
  • Plan and arrange events and activities on own initiative and prioritize workload to meet set deadlines.
  • Arrange for location/room setup and tear down.
  • Advertise events and activities by creating flyers, posters and calendars; notify program participants and staff of upcoming travel, events, and activities.
  • Design, select, utilize, and evaluate educational approaches for activities and materials that are most effective in meeting the cultural, sociological, and psychological needs of the service population.
  • Participate in the development of health education content for information and educational materials for program use.
  • Coordinate with program staff to develop itineraries and agendas and provide accurate information to participants and staff.
  • Coordinate with program staff to create and implement an annual plan of activities, travel, and events.
  • Document the number of participants that attend the activities, travel and events for future planning needs and reporting.
  • Coordinate transportation and make complex travel arrangements for participants and staff to attend activities, travel and events; travel and attend events and activities with elders as needed.
  • Maintain and reconcile budgets for program events and activities and monitor expenditures.
  • Make recommendations for payments and purchases; prepare requisitions and check request for activities and events.
  • Draft contracts for programs events and activities.
  • Perform other duties as assigned.

KNOWLEDGE, SKILLS AND ABILITIES:

  • Knowledge of standard office practices and procedures.
  • Knowledge of effective advertising methods for activity and event planning.
  • Knowledge of event and activity planning methods.
  • Skill in telephone etiquette and courteous communication with public.
  • Skill in composing letters, flyers, posters calendars, and brochures.
  • Skill in the operation of a variety of office machines including, personal computers, telephones and copiers.
  • Ability to maintain records and reports for evaluation of activities and reporting progress.
  • Ability to maintain a positive working relationship with the service population, community and other employees.
  • Ability to work with staff and others to meet the needs of service population and the program
  • Ability to travel with Elders when coordinating transportation and making complex travel arrangements for activities, travel, and events.
  • Ability to work with minimal supervision.

MINIMUM QUALIFICATIONS:

  • High School Diploma or GED equivalent.
  • 3 years experience working with in an Elders program or another similar program OR a comparable amount of experience and/or education.
  • Must be able to travel with Elders as needed with short notice for long periods of times.
  • Must have current Food Handlers Permit, CPR & First Aid Certification or the ability to obtain within 30 days of hire.
  • Must have a valid driver's license and be insurable under the Tribe's insurance policy.

Nisqually Indian Tribe
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